Senior Human Resources Shared Services Payroll Specialist

Ref#: 15937

Function: Human Resources

Location: Germany, Grasbrunn

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As the Information Company, our mission at OpenText is to create software solutions and deliver services that redefine the future of digital. Be part of a winning team that leads the way in Enterprise Information Management. 

The Opportunity: 
The HR Shared Services Payroll Specialist is responsible for the accurate and timely payment of all employee compensation and provides support to employees, managers, HR Business Partners and HR Shared Services utilizing regional expertise on the hire-to-retire process, within the global policy framework.

General Payroll Support:

Provide support and advice to HR Shared Services colleagues related to administrative processes in the payroll cycle
Provide subject matter expertise within HR and to other cross - functional departments ensuring quality service and timely issue resolution
Monitor & handle payroll related requests through ITSM system, email, drop-ins and calls on the general HR phone line throughout the day professionally and promptly and escalate to appropriate HR representative as needed. (eg. Legislative queries, complex situations, errors in calculation, etc)
Maintain confidentiality and ensure security of personal and company data are in accordance with legislative guidelines, company policies and procedures
Adhere to all applicable labour laws and regulations, vendor contracts and company policies

Day To Day Operations:

Liaise with Payroll providers, colleagues across HR, Variable Compensation and Finance throughout the pay process
Ensure compliance with policies, procedures and regulatory requirements
Review and audit data entry and interfaced data processed by HRSS colleagues 
Process complex data including but not limited to Stock Option, LTIP, OTIP and Director Fee programs
Approve and transmit payroll data to 3rd party vendors 
Verification and reconciliation of payroll outputs, and resolution of discrepancies by collecting and analyzing information
Approve payroll run into production
Ensure that all necessary government filings and remittances relative to payroll are made in a timely manner including but not limited to garnishments, tax slips and taxes
Initiate payment and associated reporting for various benefit programs, including retirement savings programs, meal vouchers, transit passes and salary sacrifice programs
Liaise with Treasury team each pay period to ensure appropriate and timely bank account funding
Calculation and processing of manual payments when required
Identify and process taxable benefits.
Deal with requests and correspondence promptly and efficiently.
Stay abreast of legislative changes and compliance issues.
Initiate and obtain required approvals for all payroll related payments (employee net pay, taxes, social taxes, benefits, etc), liaising with Treasury to ensure appropriate funding of bank accounts.  Validate that payments are released timely and as expected

What it takes: 

Able to build trust based relationships with all key stakeholders
Experience in regional payroll practices, policy & process and legislative items
Experience in HR Shared Services role with a focus on Payroll
Post-secondary education
Preferred - Completed Human Resources/Payroll Certification/ diploma, designation or certification
SAP or equivalent HR system experience and/or Outsourced payroll packages (ADP, Ceridian, etc.)
Global and/or Country specific knowledge 
Strong English oral and written communications with ability to communicate effectively on the telephone, and in group and face-to-face, one-on-one settings and with various levels of management

At OpenText we understand and value diversity in our employees and are proud to be an Equal Opportunity Employer.

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